Topics and panels subject to change - for speaker line-up click here 

Ask the City JOC - city authorities answer your questions

Many cities across South Africa require event organisers to apply for an event permit, but the process of submitting an application can be daunting. In this panel discussion we invite delegates to submit their questions to a panel of city authorities who'll share answers and provide insight into their role and responsibility. Submit your questions in advance to summit@eventsafety.org.za

Recruitment, training and empowerment of the event safety steward

This panel discussion explores the critical role that event safety stewards play in ensuring the well-being of attendees, staff, and performers at public gatherings. It highlights the importance of strategic recruitment practices to attract individuals with the right aptitude, temperament, and communication skills to maintain a calm, orderly, and responsive safety presence. The presentation further examines the value of comprehensive training, which equips stewards with knowledge of safety protocols, crowd management techniques, emergency response procedures, and legal responsibilities. Lastly, it emphasises the need to empower stewards through ongoing support, clear communication, and a strong organisational culture that values their contributions. By investing in the right people and providing them with the tools and confidence to act effectively, event organisers can build a proactive, professional safety team that enhances public trust and contributes to the smooth running of any event.

Stay cool when things heat up – fire safety in live events

This panel discussion explores the critical importance of fire safety within the dynamic and often high-risk environment of the events industry. From concerts and festivals to conferences and exhibitions, events bring together large crowds, temporary structures, electrical setups, catering facilities, and often pyrotechnics — all of which present unique fire hazards. The session will examine key fire safety principles, including risk assessment, emergency planning, staff training, evacuation procedures, and compliance with local fire regulations and building codes. Real-world incidents will be analysed to illustrate the devastating impact of fire when precautions are overlooked, and best-practice strategies will be shared to help event organisers, venue managers, and safety officers proactively prevent fire-related emergencies. Ultimately, the presentation aims to reinforce that a robust fire safety plan is not only a legal obligation but a vital component of protecting lives, property, and the success of any event.

SASREA workshop - Big red pen

This workshop offers a timely and collaborative platform to review the Safety at Sports and Recreational Events Act (SASREA), with the aim of identifying strengths, challenges, and opportunities for improvement. Stakeholders from across the events, sports, legal, enforcement, and public safety sectors will come together to examine how the Act has been implemented, where it may fall short, and how it can be enhanced to better reflect current operational realities.

The session will include expert-led briefings on the legal and regulatory framework, case studies highlighting practical applications and enforcement challenges, and facilitated group discussions. Delegates will be encouraged to share their experiences, raise concerns, and suggest practical amendments or policy shifts that could enhance the Act's clarity, efficiency, and impact.

Outcomes of the workshop will be consolidated into a formal submission of recommendations aimed at strengthening SASREA to ensure safer, more effectively managed events across South Africa. This is a unique opportunity to help shape the future of event safety legislation through informed dialogue and collective insight.